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Your QuickBooks runway dashboard, modeled on the real P&L.

Monthly burn from the Income Statement, cash from the Cash Flow report, runway in months, and margin, with Stripe billing reconciled so revenue and burn tie out to QuickBooks, not a spreadsheet copy.

See how to build one in Definite
What’s in a quickbooks runway dashboard?

What’s in a quickbooks runway dashboard?

A QuickBooks runway dashboard is the single governed view of how long a company can operate at the current burn rate, modeled on the Income Statement for burn, the Cash Flow report for cash, and the General Ledger for the chart-of-accounts breakdown. Revenue from Stripe billing reconciles so runway is computed from actuals, not a re-derived spreadsheet.

QuickBooks has the P&L and Cash Flow, but runway gets estimated in a spreadsheet because exporting the Income Statement, matching it to the bank, and recomputing burn every month is manual work that drifts. When burn and cash are modeled directly on the General Ledger, runway is a real number, and you see the month it changes before the board asks.

Who it’s forCFOs, founders, and finance leads at companies running on QuickBooks who answer the how-long-do-we-have question.

CadenceRefreshed daily; reviewed before board meetings and monthly operating reviews.

Built fromQuickbooks, Stripe

§ How it works

Describe your dashboard. Fi builds it.

Fi is the AI agent inside Definite. Tell it what you’re trying to understand, and it connects your sources, defines the metrics, and builds the dashboard. One conversation, not a project.

You
Show me runway from our QuickBooks data — monthly burn from the Income Statement, cash from the Cash Flow report, and how many months we have left.
✦ Fi
Here's your quickbooks runway dashboard, on your Quickbooks and Stripe data.
Here’s what’s in it

The top row leads with the 4 numbers that matter most: Runway (months), Monthly burn, Cash balance, Gross margin. Each shows a delta versus the prior period so you can see direction at a glance. Below that, 2 trend charts (Cash balance over time, Burn rate over time) show how the headline numbers have moved over time. A breakdown (Monthly burn trend) splits the metric by dimension so you can see what's driving the total. A detail table (Runway drivers) rounds it out with the secondary metrics and their deltas. Every number is computed from the exact formulas shown in the metric table below. Composites are derived from their components, not pasted in, so the KPI tiles, breakdowns, and totals all reconcile to each other.

Illustrative data

Runway (months)

21 mo▲ 1.3%
Data ▾
PeriodRunway (months)
Jan22
Feb23
Mar24
Apr24
May24
Jun25
Jul19
Aug19
Sep20
Oct20
Nov21
Dec21

Monthly burn

$134K▼ 5.0%
Data ▾
PeriodMonthly Burn
Jan$203K
Feb$174K
Mar$167K
Apr$160K
May$151K
Jun$136K
Jul$174K
Aug$165K
Sep$140K
Oct$148K
Nov$141K
Dec$134K

Cash balance

$2.82M▼ 3.8%
Data ▾
PeriodCash Balance
Jan$4.50M
Feb$3.95M
Mar$3.94M
Apr$3.86M
May$3.69M
Jun$3.34M
Jul$3.34M
Aug$3.09M
Sep$2.85M
Oct$2.95M
Nov$2.93M
Dec$2.82M

Gross margin

81.7%▼ 0.6%
Data ▾
PeriodGross Margin
Jan80.6%
Feb79.0%
Mar81.0%
Apr76.9%
May81.6%
Jun78.8%
Jul77.7%
Aug81.2%
Sep77.8%
Oct79.6%
Nov82.2%
Dec81.7%

Cash balance over time

2,700,000 3,000,000 3,300,000 3,600,000 3,900,000 4,200,000 4,500,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Data ▾
PeriodCash Balance
Jan$4.50M
Feb$3.95M
Mar$3.94M
Apr$3.86M
May$3.69M
Jun$3.34M
Jul$3.34M
Aug$3.09M
Sep$2.85M
Oct$2.95M
Nov$2.93M
Dec$2.82M

Monthly burn trend

Platform Add-ons Services 0 10,000 20,000 30,000 40,000 50,000
Data ▾
ProductMonthly Burn
Platform$40K
Add-ons$53K
Services$40K

Burn rate over time

130,000 140,000 150,000 160,000 170,000 180,000 190,000 200,000 210,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Data ▾
PeriodMonthly Burn
Jan$203K
Feb$174K
Mar$167K
Apr$160K
May$151K
Jun$136K
Jul$174K
Aug$165K
Sep$140K
Oct$148K
Nov$141K
Dec$134K

Runway drivers

Runway (months)21▲ 1.3%
Net Revenue$1.29M▲ 5.2%
Gross Margin81.7%▼ 0.6%
✦ Fi
Anything else I can do for you?
You
Why did burn spike last month — which Income Statement line items drove it?Trace this month's cash balance back to the QuickBooks Cash Flow report.What is runway if revenue from Stripe grows at the trailing three-month rate?How many months do we gain if we cut burn by 20%?Break burn out by QuickBooks Class so I can see it by department.Show me the Vendors & Payables behind the March burn increase.Exclude one-time journal entries from the QuickBooks General Ledger so burn reflects the operating run rate.Break burn out by QuickBooks Class or Department if Tracking Categories are set up.Add a scenario where we cut Vendors & Payables spend by 15% and show the runway impact.
  • Why did burn spike last month — which Income Statement line items drove it?
  • Trace this month's cash balance back to the QuickBooks Cash Flow report.
  • What is runway if revenue from Stripe grows at the trailing three-month rate?
  • How many months do we gain if we cut burn by 20%?
  • Break burn out by QuickBooks Class so I can see it by department.
  • Show me the Vendors & Payables behind the March burn increase.
  • Exclude one-time journal entries from the QuickBooks General Ledger so burn reflects the operating run rate.
  • Break burn out by QuickBooks Class or Department if Tracking Categories are set up.
  • Add a scenario where we cut Vendors & Payables spend by 15% and show the runway impact.
First version in a dayFree to start, flat pricingNo infrastructure to set up
§ Why the numbers tie out

Every metric traces back to your systems

This is the part a BI tool can’t fake. Each metric is defined once, in your warehouse, from a specific object in a specific source. Change the definition in one place and every tile, report, and answer moves with it. So the number on the screen is the number in the source.

Quickbooks
◆ Balance SheetRunway (months)Cash Balance
◆ Cash FlowRunway (months)Monthly Burn
◆ General LedgerRunway (months)Monthly BurnGross Margin
◆ Income Statement (Profit & Loss)Gross MarginNet Revenue
Stripe
◆ PayoutRunway (months)Cash Balance
◆ Balance Transaction (Ledger)Gross MarginNet Revenue
◆ InvoiceGross MarginNet Revenue
◆ PaymentGross MarginNet Revenue
MetricWhat it measuresHow it's calculatedSources
Runway (months)The number that sets the deadline on every plan: how many months of cash you have left at the current burn rate.Cash Balance ÷ Monthly BurnQuickbooks, Stripe
Gross MarginThe share of net revenue left after the direct cost of delivering the product, the ceiling on how efficiently the business can grow.(Net Revenue − COGS) ÷ Net RevenueStripe, Quickbooks
Net RevenueRevenue you actually keep after refunds and credits, not what you originally billed.Gross Revenue − Refunds & CreditsStripe, Quickbooks
§ Then do something about it

Have our agent watch for you

A quickbooks runway dashboard tells you what happened, and Fi tells you why. The last step is not having to remember to check. Point Definite at the one number you can’t afford to miss, and it watches that number for you off the same definitions as your dashboard. When it moves, you hear about it before the next review instead of during it. One metric, one action, always reversible.

Autonomous agent · watch churn
Watch
A metric you choose
net revenue churn
→
Judge
One condition
> 5% week-over-week
→
Act
One action
alert #revenue + open doc
◄──── then waits · cooldown 24h before it can act again ────
Scoped to a single metric and a single action. You arm it; you can disarm it anytime.
§ The data that powers it

Built from whatever you already run on

Connect the systems you already use. Any source of these types works, and you don’t move data into a warehouse, because Definite is the warehouse.

No warehouse to stand up or connect. See how the platform models your data →

§ Get started

Build your quickbooks runway dashboard

From signup to a working dashboard in one sitting. No data team required.

01

Sign up

Free to start. No credit card, no infrastructure to set up.

Create your account →
02

Connect your sources

Stripe, your CRM, accounting. Definite syncs and models them automatically.

03

Decide your metrics

Pick the numbers that matter or let Fi propose them from your data. Every metric gets one definition, governed in one place.

04

Ask Fi to build it

Describe what you need in plain language. Fi builds the dashboard, and you refine by asking follow-ups.

§ FAQ

Common questions

Usually because QuickBooks reports burn on an accrual basis via the Income Statement, while cash comes from the Cash Flow report on a different cadence. When annual prepayments or journal entries hit, they spike burn in the P&L but not in cash on the same date. The reconciliation map shows which QuickBooks object each metric comes from, so burn and cash are governed definitions, not spreadsheet re-derivations.
QuickBooks for the Income Statement, Cash Flow, and General Ledger, and Stripe for billing revenue. Definite syncs and models both, so runway is anchored to the QuickBooks actuals.
It is a live ECharts dashboard running on a deterministic synthetic dataset, labeled illustrative. Runway is computed as cash over burn by the formula in the metric table. Connect your QuickBooks and Stripe, and Fi builds the same view from your data.
Type a prompt like the one above. Fi connects your QuickBooks and Stripe, models burn from the Income Statement and cash from the Cash Flow report, and you refine by asking follow-ups. The first version anchors runway to your General Ledger without a spreadsheet.
Runway is cash balance from the Cash Flow report divided by monthly burn from the Income Statement. When both are modeled on the QuickBooks General Ledger, the answer is a real number that ties to your books, not a projection that drifts.

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