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Your cash flow dashboard, every dollar in and out accounted for.

Operating cash flow, free cash flow, cash balance, burn rate, and runway in one view, reconciled from billing and accounting, so the cash position ties out to the bank.

See how to build one in Definite
What’s in a cash flow dashboard?

What’s in a cash flow dashboard?

A cash flow dashboard is the single governed view of how cash moves through the business: what came in from operations, what went out, what remains, and how long it lasts at the current rate. The version worth planning on reconciles billing and accounting, so the cash position on the screen is the cash position in the bank.

Cash flow gets assembled from bank exports, accounting snapshots, and billing summaries that never quite agree. When operating cash flow, free cash flow, and runway come from one set of definitions modeled on the actual systems, you see the real cash picture and catch the burn acceleration before it becomes a runway problem.

Who it’s forCFOs, founders, and finance leads who own the cash position.

CadenceRefreshed daily; reviewed weekly and before any capital planning.

Built fromQuickbooks, Stripe, Xero

§ How it works

Describe your dashboard. Fi builds it.

Fi is the AI agent inside Definite. Tell it what you’re trying to understand, and it connects your sources, defines the metrics, and builds the dashboard. One conversation, not a project.

You
I need a clean cash flow view: operating cash flow, free cash flow, cash balance, burn rate, and runway, all tracing back to billing and the books.
✦ Fi
Here's your cash flow dashboard, on your Quickbooks, Stripe and Xero data.
Here’s what’s in it

The top row leads with the 4 numbers that matter most: Cash balance, Operating cash flow, Free cash flow, Runway (months). Each shows a delta versus the prior period so you can see direction at a glance. Below that, 3 trend charts (Cash balance over time, Monthly burn trend, Operating cash flow trend) show how the headline numbers have moved over time. A detail table (Cash health) rounds it out with the secondary metrics and their deltas. Every number is computed from the exact formulas shown in the metric table below. Composites are derived from their components, not pasted in, so the KPI tiles, breakdowns, and totals all reconcile to each other.

Illustrative data

Cash balance

$2.64M▼ 6.6%
Data ▾
PeriodCash Balance
Jan$4.00M
Feb$4.08M
Mar$3.92M
Apr$3.68M
May$3.75M
Jun$3.54M
Jul$3.39M
Aug$3.23M
Sep$2.84M
Oct$2.92M
Nov$2.83M
Dec$2.64M

Operating cash flow

$121K▼ 9.0%
Data ▾
PeriodOperating Cash Flow
Jan$83K
Feb$87K
Mar$101K
Apr$114K
May$122K
Jun$112K
Jul$115K
Aug$136K
Sep$118K
Oct$144K
Nov$133K
Dec$121K

Free cash flow

$87K▲ 4.7%
Data ▾
PeriodFree Cash Flow
Jan$61K
Feb$67K
Mar$60K
Apr$76K
May$80K
Jun$66K
Jul$69K
Aug$75K
Sep$78K
Oct$70K
Nov$83K
Dec$87K

Runway (months)

19 mo▼ 4.0%
Data ▾
PeriodRunway (months)
Jan22
Feb25
Mar21
Apr19
May25
Jun22
Jul20
Aug20
Sep20
Oct18
Nov20
Dec19

Cash balance over time

2,400,000 2,700,000 3,000,000 3,300,000 3,600,000 3,900,000 4,200,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Data ▾
PeriodCash Balance
Jan$4.00M
Feb$4.08M
Mar$3.92M
Apr$3.68M
May$3.75M
Jun$3.54M
Jul$3.39M
Aug$3.23M
Sep$2.84M
Oct$2.92M
Nov$2.83M
Dec$2.64M

Monthly burn trend

130,000 140,000 150,000 160,000 170,000 180,000 190,000 200,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Data ▾
PeriodMonthly Burn
Jan$184K
Feb$161K
Mar$189K
Apr$196K
May$148K
Jun$159K
Jul$165K
Aug$161K
Sep$141K
Oct$163K
Nov$143K
Dec$139K

Operating cash flow trend

80,000 90,000 100,000 110,000 120,000 130,000 140,000 150,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Data ▾
PeriodOperating Cash Flow
Jan$83K
Feb$87K
Mar$101K
Apr$114K
May$122K
Jun$112K
Jul$115K
Aug$136K
Sep$118K
Oct$144K
Nov$133K
Dec$121K

Cash health

Free Cash Flow$87K▲ 4.7%
Monthly Burn$139K▼ 2.7%
Runway (months)19▼ 4.0%
✦ Fi
Anything else I can do for you?
You
Why did cash balance drop last month when revenue was up?What is runway if burn stays at the current rate versus the three-month average?Show me the largest cash outflows behind last month's burn spike.How has free cash flow trended relative to operating cash flow?Break cash outflows by category so I can see what is eating cash.Trace this month's operating cash flow back to the accounting entries.Break operating cash flow by month and flag any month where it went negative.Add a runway projection at both current and trailing three-month burn rates.Show me free cash flow as a percentage of revenue.
  • Why did cash balance drop last month when revenue was up?
  • What is runway if burn stays at the current rate versus the three-month average?
  • Show me the largest cash outflows behind last month's burn spike.
  • How has free cash flow trended relative to operating cash flow?
  • Break cash outflows by category so I can see what is eating cash.
  • Trace this month's operating cash flow back to the accounting entries.
  • Break operating cash flow by month and flag any month where it went negative.
  • Add a runway projection at both current and trailing three-month burn rates.
  • Show me free cash flow as a percentage of revenue.
First version in a dayFree to start, flat pricingNo infrastructure to set up
§ Why the numbers tie out

Every metric traces back to your systems

This is the part a BI tool can’t fake. Each metric is defined once, in your warehouse, from a specific object in a specific source. Change the definition in one place and every tile, report, and answer moves with it. So the number on the screen is the number in the source.

Quickbooks
◆ Balance SheetCash BalanceRunway (months)
◆ Cash FlowOperating Cash FlowFree Cash FlowRunway (months)Monthly Burn
◆ General LedgerRunway (months)Monthly Burn
Stripe
◆ PayoutCash BalanceRunway (months)
MetricWhat it measuresHow it's calculatedSources
Runway (months)The number that sets the deadline on every plan: how many months of cash you have left at the current burn rate.Cash Balance ÷ Monthly BurnQuickbooks, Stripe
§ Then do something about it

Have our agent watch for you

A cash flow dashboard tells you what happened, and Fi tells you why. The last step is not having to remember to check. Point Definite at the one number you can’t afford to miss, and it watches that number for you off the same definitions as your dashboard. When it moves, you hear about it before the next review instead of during it. One metric, one action, always reversible.

Autonomous agent · watch churn
Watch
A metric you choose
net revenue churn
→
Judge
One condition
> 5% week-over-week
→
Act
One action
alert #revenue + open doc
◄──── then waits · cooldown 24h before it can act again ────
Scoped to a single metric and a single action. You arm it; you can disarm it anytime.
§ The data that powers it

Built from whatever you already run on

Connect the systems you already use. Any source of these types works, and you don’t move data into a warehouse, because Definite is the warehouse.

No warehouse to stand up or connect. See how the platform models your data →

§ Get started

Build your cash flow dashboard

From signup to a working dashboard in one sitting. No data team required.

01

Sign up

Free to start. No credit card, no infrastructure to set up.

Create your account →
02

Connect your sources

Stripe, your CRM, accounting. Definite syncs and models them automatically.

03

Decide your metrics

Pick the numbers that matter or let Fi propose them from your data. Every metric gets one definition, governed in one place.

04

Ask Fi to build it

Describe what you need in plain language. Fi builds the dashboard, and you refine by asking follow-ups.

§ FAQ

Common questions

Usually because billing settles on different dates than accounting recognizes, and pending transactions create timing gaps. The reconciliation map above shows which object each metric comes from, so there is one cash position, modeled in your warehouse and reconciled to the accounting system.
Billing (Stripe) for cash inflows, accounting (QuickBooks or Xero) for cash outflows, ledger entries, and the balance sheet. Definite syncs and models both, then reconciles them so cash in and cash out agree.
Operating cash flow is the cash generated from normal business operations. Free cash flow subtracts capital expenditures — what remains after reinvestment. When both come from governed definitions, the gap tells you how much of the cash from operations is being consumed by investment.
It is a live ECharts dashboard running on a deterministic synthetic dataset, labeled illustrative. Runway is computed from cash balance divided by monthly burn, each by the formula in the metric table. Connect your systems and Fi builds the same view from your data.
A BI tool visualizes a cash export and stops. This is the output of a governed model — billing inflows and accounting outflows are synced, reconciled, and tied to the bank — so the cash position is an artifact you can plan capital against, not a chart someone assembled.
Tell Fi what you need, the way the prompt above reads. Fi connects billing and accounting, proposes the cash flow metrics, and you refine by asking follow-ups. The first version ties out to the bank without a spreadsheet reconciliation.

Your answer engine
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