← All dashboards/Finance

Your QuickBooks cash flow dashboard, every dollar traced to the ledger.

Operating cash flow, free cash flow, cash balance, burn rate, and runway modeled from your QuickBooks general ledger, balance sheet, and cash flow statement, so the number on the screen ties out to the number in the bank.

See how to build one in Definite
What’s in a quickbooks cash flow dashboard?

What’s in a quickbooks cash flow dashboard?

A QuickBooks cash flow dashboard is the single governed view of how cash moves through the business, modeled from the objects QuickBooks already tracks: the general ledger for transaction-level detail, the balance sheet for the cash position, and the income statement for operating performance. The version worth planning on reconciles all three so the cash position on the screen is the cash position in the bank.

QuickBooks gives you a cash flow statement, but it is a static report you export, paste, and manually compare against bank balances. When operating cash flow, free cash flow, and runway are modeled from your QuickBooks GL entries in a governed layer, you see the real cash picture daily and catch the burn acceleration before it becomes a runway problem.

Who it’s forCFOs, founders, and finance leads who run their books in QuickBooks and own the cash position.

CadenceRefreshed daily; reviewed weekly and before any capital planning.

Built fromQuickbooks

§ How it works

Describe your dashboard. Fi builds it.

Fi is the AI agent inside Definite. Tell it what you’re trying to understand, and it connects your sources, defines the metrics, and builds the dashboard. One conversation, not a project.

You
Show me cash flow from our QuickBooks data — operating cash flow, free cash flow, cash balance, burn rate, and runway, all traced back to the general ledger.
✦ Fi
Here's your quickbooks cash flow dashboard, on your Quickbooks data.
Here’s what’s in it

The top row leads with the 4 numbers that matter most: Cash balance, Operating cash flow, Free cash flow, Runway (months). Each shows a delta versus the prior period so you can see direction at a glance. Below that, 3 trend charts (Cash balance over time, Monthly burn trend, Operating cash flow trend) show how the headline numbers have moved over time. A detail table (Cash health) rounds it out with the secondary metrics and their deltas. Every number is computed from the exact formulas shown in the metric table below. Composites are derived from their components, not pasted in, so the KPI tiles, breakdowns, and totals all reconcile to each other.

Illustrative data

Cash balance

$2.51M▼ 9.9%
Data ▾
PeriodCash Balance
Jan$4.10M
Feb$4.06M
Mar$3.90M
Apr$3.86M
May$3.60M
Jun$3.70M
Jul$3.36M
Aug$3.18M
Sep$2.88M
Oct$2.87M
Nov$2.78M
Dec$2.51M

Operating cash flow

$145K▼ 0.8%
Data ▾
PeriodOperating Cash Flow
Jan$79K
Feb$95K
Mar$87K
Apr$122K
May$99K
Jun$108K
Jul$134K
Aug$149K
Sep$124K
Oct$126K
Nov$147K
Dec$145K

Free cash flow

$72K▼ 23.4%
Data ▾
PeriodFree Cash Flow
Jan$67K
Feb$72K
Mar$65K
Apr$80K
May$71K
Jun$71K
Jul$83K
Aug$78K
Sep$94K
Oct$90K
Nov$94K
Dec$72K

Runway (months)

16 mo▼ 26.6%
Data ▾
PeriodRunway (months)
Jan23
Feb21
Mar21
Apr24
May20
Jun23
Jul22
Aug19
Sep16
Oct19
Nov22
Dec16

Cash balance over time

2,400,000 2,700,000 3,000,000 3,300,000 3,600,000 3,900,000 4,200,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Data ▾
PeriodCash Balance
Jan$4.10M
Feb$4.06M
Mar$3.90M
Apr$3.86M
May$3.60M
Jun$3.70M
Jul$3.36M
Aug$3.18M
Sep$2.88M
Oct$2.87M
Nov$2.78M
Dec$2.51M

Monthly burn trend

120,000 130,000 140,000 150,000 160,000 170,000 180,000 190,000 200,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Data ▾
PeriodMonthly Burn
Jan$177K
Feb$191K
Mar$187K
Apr$159K
May$176K
Jun$159K
Jul$150K
Aug$168K
Sep$177K
Oct$148K
Nov$126K
Dec$154K

Operating cash flow trend

70,000 80,000 90,000 100,000 110,000 120,000 130,000 140,000 150,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Data ▾
PeriodOperating Cash Flow
Jan$79K
Feb$95K
Mar$87K
Apr$122K
May$99K
Jun$108K
Jul$134K
Aug$149K
Sep$124K
Oct$126K
Nov$147K
Dec$145K

Cash health

Free Cash Flow$72K▼ 23.4%
Monthly Burn$154K▲ 22.8%
Runway (months)16▼ 26.6%
✦ Fi
Anything else I can do for you?
You
Why did cash balance drop last month when the QuickBooks P&L showed revenue up?What is runway if burn stays at the current rate versus the three-month average from the QuickBooks ledger?Show me the largest cash outflows from QuickBooks vendors & payables behind last month's burn spike.How has free cash flow trended relative to operating cash flow in the QuickBooks data?Break cash outflows by QuickBooks chart of accounts category so I can see what is eating cash.Trace this month's operating cash flow back to the QuickBooks general ledger entries.Break operating cash flow by month using QuickBooks GL entries and flag any month where it went negative.Add a runway projection at both current and trailing three-month burn rates from the QuickBooks balance sheet.Show me free cash flow as a percentage of revenue from the QuickBooks income statement.
  • Why did cash balance drop last month when the QuickBooks P&L showed revenue up?
  • What is runway if burn stays at the current rate versus the three-month average from the QuickBooks ledger?
  • Show me the largest cash outflows from QuickBooks vendors & payables behind last month's burn spike.
  • How has free cash flow trended relative to operating cash flow in the QuickBooks data?
  • Break cash outflows by QuickBooks chart of accounts category so I can see what is eating cash.
  • Trace this month's operating cash flow back to the QuickBooks general ledger entries.
  • Break operating cash flow by month using QuickBooks GL entries and flag any month where it went negative.
  • Add a runway projection at both current and trailing three-month burn rates from the QuickBooks balance sheet.
  • Show me free cash flow as a percentage of revenue from the QuickBooks income statement.
First version in a dayFree to start, flat pricingNo infrastructure to set up
§ Why the numbers tie out

Every metric traces back to your systems

This is the part a BI tool can’t fake. Each metric is defined once, in your warehouse, from a specific object in a specific source. Change the definition in one place and every tile, report, and answer moves with it. So the number on the screen is the number in the source.

Quickbooks
◆ Balance SheetCash BalanceRunway (months)
◆ Cash FlowOperating Cash FlowFree Cash FlowRunway (months)Monthly Burn
◆ General LedgerRunway (months)Monthly Burn
MetricWhat it measuresHow it's calculatedSources
Runway (months)The number that sets the deadline on every plan: how many months of cash you have left at the current burn rate.Cash Balance ÷ Monthly BurnQuickbooks
§ Then do something about it

Have our agent watch for you

A quickbooks cash flow dashboard tells you what happened, and Fi tells you why. The last step is not having to remember to check. Point Definite at the one number you can’t afford to miss, and it watches that number for you off the same definitions as your dashboard. When it moves, you hear about it before the next review instead of during it. One metric, one action, always reversible.

Agents for this stack
Autonomous agent · watch churn
Watch
A metric you choose
net revenue churn
→
Judge
One condition
> 5% week-over-week
→
Act
One action
alert #revenue + open doc
◄──── then waits · cooldown 24h before it can act again ────
Scoped to a single metric and a single action. You arm it; you can disarm it anytime.
§ The data that powers it

Built from whatever you already run on

Connect the systems you already use. Any source of these types works, and you don’t move data into a warehouse, because Definite is the warehouse.

No warehouse to stand up or connect. See how the platform models your data →

§ Get started

Build your quickbooks cash flow dashboard

From signup to a working dashboard in one sitting. No data team required.

01

Sign up

Free to start. No credit card, no infrastructure to set up.

Create your account →
02

Connect your sources

Stripe, your CRM, accounting. Definite syncs and models them automatically.

03

Decide your metrics

Pick the numbers that matter or let Fi propose them from your data. Every metric gets one definition, governed in one place.

04

Ask Fi to build it

Describe what you need in plain language. Fi builds the dashboard, and you refine by asking follow-ups.

§ FAQ

Common questions

Usually because QuickBooks accrual-basis entries and cash-basis adjustments create timing gaps, and pending invoices or bills may not yet appear in the cash flow statement. The reconciliation map shows which QuickBooks object each metric comes from, so there is one cash position, modeled in your warehouse and reconciled to the general ledger.
QuickBooks for the general ledger, balance sheet, income statement, vendors & payables, and customers & receivables. Definite syncs these objects and models cash flow from them, so inflows and outflows agree with the chart of accounts.
It is a live ECharts dashboard running on a deterministic synthetic dataset, labeled illustrative. Runway is computed from cash balance divided by monthly burn, each by the formula in the metric table. Connect QuickBooks and Fi builds the same view from your data.
Tell Fi what you need, the way the prompt above reads. Fi connects QuickBooks, proposes the cash flow metrics from your GL and balance sheet, and you refine by asking follow-ups. The first version ties out to the bank without a spreadsheet reconciliation.
Yes. Start with QuickBooks for the accounting view, then connect Stripe or another billing source to reconcile cash inflows at the transaction level. Definite models both and joins them so the cash position reflects every system.

Your answer engine
is one afternoon away.

Book a 30-minute call and watch us build your first dashboard live, with your own data.