Billable utilization fell from your 78% baseline to 61% over the last 7 days. Four active projects show logged hours well below their staffing plans, with the largest gap on the Acme redesign (12 hrs logged vs. 34 hrs planned). Three team members have fewer than 10 billable hours for the week.
How an agent works
An agent watches one thing and acts on it. Not a workflow, just a standing watch that usually does nothing and acts the moment it should.
You stay in control
An agent does what you'd do, and only what you've authorized.
The same trusted numbers
It acts on the same governed metrics as your dashboards, and every action is logged and traceable.
You approve anything that writes
It alerts and recommends on its own; anything that changes data is yours to approve.
Try it on a test channel first
Point a new agent at a throwaway channel and watch its judgment before it touches anything real.
No false alarms
It remembers what it already flagged and waits before acting again, so it won't alert you about the same thing twice.
What you can put an agent on
Tie billable hours to the revenue that actually landed
It joins your Harvest time entries and billable rates to the invoices and payments in your accounting system, so you see where logged hours turned into collected revenue and where they didn't. The utilization number on your ops review matches the cash that actually came in, not a rate calculated in isolation.
Catch the project that is burning through its budget early
When a project's hours or expenses break their weekly trend against the budget, it tells you which tasks and team members are driving the overrun, how much budget remains, and whether the trajectory will clear the cap before delivery. You find out while there is still room to adjust scope, not when the client gets a surprise invoice.
Flag the invoice that should have been paid by now
It watches your Harvest invoices and payments, and surfaces the ones that are aging past their due dates, ranked by dollar amount and client. You see which clients are consistently late and how much outstanding revenue is at risk before it turns into an awkward conversation at the wrong time.
Run any Python it needs to get the job done
Beyond alerts and write-backs, an agent can run arbitrary Python, so it can do whatever the task actually requires: call an API, kick off a job, reshape the data, or wire into your own tooling. The action space is yours to define.
Why not just build it yourself?
You could rig one of these with a cron job and a Slack webhook in an afternoon. The watching is the easy part. Here's what you'd own forever, and don't, here:
- →The cross-source join: not one tool's data, but it reconciled against the rest of your stack
- →A trusted, consistent metric: the same number your dashboards use
- →The investigation into why, when something fires
- →A full audit trail of everything it did
- →The upkeep, when the schema drifts or the script breaks at 2am
The data it works from
Every Harvest object, modeled and query-ready the moment you connect.
It runs on your real Harvest account (non-billable time, uncategorized expenses, stale projects nobody archived and all), not a tidy demo.
Where it acts
Slack
A message in the channel you choose, with the context and a button to act on it.
A summary in the inbox of the people who need to see it.
Webhook
A payload to your own systems, to wire the agent into whatever you already run.
Warehouse write-back
A flag written back to your warehouse for everything downstream to pick up.
Hand off to Fi
Kick the question to Fi to investigate the why and propose the fix.
MCP
Expose it to your own agents and tools over MCP, and drive it from your stack.
Run it in your own VPC or fully self-hosted. Everything it does is pure SQL and Python you can inspect.
Build your agents with Fi
Fi is your AI analyst. It helps you build and customize everything in Definite, including the agents that watch and act.
Fi
Your AI analyst. Ask questions in plain English, and let it help you build and customize everything in Definite, including your agents.
Meet Fi →Agents
The watchers and actors. Once you've built one, it runs on its own, keeping an eye on what matters and acting the way you would.
Autonomous agents →Get started
- 1Connect Harvest, and the sources it needs to reconcile against. Synced and modeled in an afternoon.
- 2See the numbers tie out to what you already trust.
- 3Put an agent on one thing you can't afford to miss. Fi helps you build it.